Who decides
At apartment communities the on-site maintenance supervisor handles service calls, but preferred-vendor lists and capital replacements are set by the management company's regional or corporate office. Hotels buy through the owner or the hotel management company, often around a brand-required renovation.
Where to focus
Older, larger buildings replace more equipment. Filter by year built and unit count to find the properties most likely to need change-outs, then group them by management company to pitch one regional decision-maker for many sites.
Vendor approval
Large management companies usually require a credentialing service, insurance certificates and a W-9 before a first job. See requirements for the top Texas managers.
Timing
Texas demand peaks May–September; budgets for replacements are usually set in Q4 for the following year.
Largest apartment communities built before 1995 with 100+ units in Houston
1,202 match. Showing the 12 largest.
| Community | City | Units | Built | Manager |
|---|---|---|---|---|
| Napoleon Square | Houston | 2,428 | 1972 | not confirmed |
| Lantern Village | Houston | 1,792 | 1970 | not confirmed |
| Willow Creek | Houston | 1,502 | 1973 | not confirmed |
| The Life At Jackson Square | Houston | 1,326 | 1967 | not confirmed |
| Village At Piney Point | Houston | 1,094 | 1969 | not confirmed |
| The Nathaniel | Houston | 1,062 | 1972 | not confirmed |
| Pavilion Place | Houston | 1,006 | 1977 | not confirmed |
| 5401 Chimney Rock | Houston | 970 | 1979 | not confirmed |
| Circle At Point Park | Houston | 960 | 1983 | Greystar |
| Sterling Point | Houston | 921 | 1978 | not confirmed |
| West Hollow | Houston | 875 | 1975 | not confirmed |
| The Redford | Houston | 856 | 1980 | not confirmed |
Biggest single decisions in Houston
Companies that control the most properties in the segment that suits this trade.
| Company | Properties | Vendor credentialing |
|---|---|---|
| Greystar | 240 | Compliance Depot (RealPage Vendor Credentialing) |
| The Morgan Group | 52 | not yet verified |
| Avenue5 Residential | 16 | not yet verified |
| Lynd Living | 15 | not yet verified |
| Asset Plus USA LLC | 12 | not yet verified |
| Megan Properties Management Inc | 12 | not yet verified |
| GREP Texas, LLC | 11 | not yet verified |
| Alpha-Barnes Real Estate Services LLC | 9 | not yet verified |
| Hamilton Valley Management, Inc | 9 | not yet verified |
| Adara Communities (probable) | 8 | not yet verified |
Questions from HVAC contractors
How do HVAC contractors get contracts at Houston apartment communities and hotels?
At apartment communities the on-site maintenance supervisor handles service calls, but preferred-vendor lists and capital replacements are set by the management company's regional or corporate office. Hotels buy through the owner or the hotel management company, often around a brand-required renovation.
How many properties could a HVAC company serve in Houston?
5,775 apartment communities, 1,370 hotels, 4,717 HOAs (WhoRunsWhat data, October 2026).
How many apartment communities built before 1995 with 100+ units are there in Houston?
1,202, from county appraisal records. A list of just these rows costs $199 with the custom list builder.
When do Houston properties buy HVAC services?
Texas demand peaks May–September; budgets for replacements are usually set in Q4 for the following year.