Who decides
At apartment communities the on-site maintenance supervisor handles service calls, but preferred-vendor lists and capital replacements are set by the management company's regional or corporate office. Hotels buy through the owner or the hotel management company, often around a brand-required renovation.
Where to focus
Older, larger buildings replace more equipment. Filter by year built and unit count to find the properties most likely to need change-outs, then group them by management company to pitch one regional decision-maker for many sites.
Vendor approval
Large management companies usually require a credentialing service, insurance certificates and a W-9 before a first job. See requirements for the top Texas managers.
Timing
Texas demand peaks May–September; budgets for replacements are usually set in Q4 for the following year.
Largest apartment communities built before 1995 with 100+ units in Texas
2,875 match. Showing the 12 largest.
| Community | City | Units | Built | Manager |
|---|---|---|---|---|
| Napoleon Square | Houston | 2,428 | 1972 | not confirmed |
| Lantern Village | Houston | 1,792 | 1970 | not confirmed |
| Willow Creek | Houston | 1,502 | 1973 | not confirmed |
| The Life At Jackson Square | Houston | 1,326 | 1967 | not confirmed |
| Presbyterian Hospital Complex | Dallas | 1,259 | 1974 | not confirmed |
| Village At Piney Point | Houston | 1,094 | 1969 | not confirmed |
| The Nathaniel | Houston | 1,062 | 1972 | not confirmed |
| Pavilion Place | Houston | 1,006 | 1977 | not confirmed |
| 5401 Chimney Rock | Houston | 970 | 1979 | not confirmed |
| Circle At Point Park | Houston | 960 | 1983 | Greystar |
| Sterling Point | Houston | 921 | 1978 | not confirmed |
| Alesio Urban Center | Irving | 908 | 1986 | not confirmed |
Biggest single decisions in Texas
Companies that control the most properties in the segment that suits this trade.
| Company | Properties | Vendor credentialing |
|---|---|---|
| Greystar | 241 | Compliance Depot (RealPage Vendor Credentialing) |
| Hamilton Valley Management, Inc | 100 | not yet verified |
| Alpha-Barnes Real Estate Services LLC | 87 | not yet verified |
| Megan Properties Management Inc | 62 | not yet verified |
| The Morgan Group | 52 | not yet verified |
| Integra-Peak Management Co. | 51 | not yet verified |
| Wedge Management, Inc. dba Prospera Property Management | 50 | not yet verified |
| Sunridge Management Group, Inc. | 46 | not yet verified |
| MAC Real Estate, LLC | 43 | not yet verified |
| RPM Living | 40 | not yet verified |
HVAC guides by metro
Questions from HVAC contractors
How do HVAC contractors get contracts at Texas apartment communities and hotels?
At apartment communities the on-site maintenance supervisor handles service calls, but preferred-vendor lists and capital replacements are set by the management company's regional or corporate office. Hotels buy through the owner or the hotel management company, often around a brand-required renovation.
How many properties could a HVAC company serve in Texas?
21,140 apartment communities, 7,255 hotels, 15,745 HOAs (WhoRunsWhat data, October 2026).
How many apartment communities built before 1995 with 100+ units are there in Texas?
2,875, from county appraisal records. A list of just these rows costs $199 with the custom list builder.
When do Texas properties buy HVAC services?
Texas demand peaks May–September; budgets for replacements are usually set in Q4 for the following year.